Privacy policy
We value your privacy and take your expectations in this regard to heart. That is why we do our utmost, in this privacy policy, to explain in clear and plain language which personal data we collect, what we use it for, and what your rights are in this respect.
This privacy policy applies to the processing of personal data in the context of the (legal) services provided by Tender Law and in relation to clients, visitors, suppliers, applicants, litigants and their legal counsel. This covers both the provision of legal services and compliance with legal obligations, as well as invoicing, administration and other purposes (such as our newsletters and the contact form).
Data controller
Tender Law bv
Koloniënstraat 18-24
1000 Brussels
privacy@tenderlaw.be
The personal data we collect and process
The personal data we collect and process may include the following information (all of which is referred to below as “personal data”):
- identity data (surname, first name, name of the company, date of birth, etc.)
- contact data (addresses, telephone numbers, e-mail addresses, etc.)
- professional data (employer, language, etc.)
- financial data (bank account number, etc.)
- HR data (data relevant to assessing an applicant’s profile and skills)
- personal data relating to criminal convictions and offences
- special categories of personal data
How we process this personal data
This personal data may be collected directly when you provide us with your personal data, or it may have been collected by third parties, or it may originate from publicly available sources.
We process your personal data:
- to comply with a legal obligation
- for our legitimate interests (such as in the interest of Tender Law or a third party, and provided these interests do not conflict with your rights. These legitimate interests include, among other things, organising our internal operations, handling our files, ensuring proper administration, ensuring appropriate security, etc.)
- where you have given your consent or have expressly agreed to the processing of the personal data
- to perform a contract (such as where the processing is necessary for the performance of a contract to which you are a party, or in order to take steps at your request prior to entering into a contract)
We do not retain your personal data any longer than is necessary for the purpose for which we collected it, and within the limits set by law, where the law permits a longer period.
Automated decision-making
We do not make decisions based on automated processing on matters that may have (significant) consequences for individuals.
Sharing of personal data
We do not sell or pass on your personal data to third parties and will only disclose it in order to comply with a legal obligation. With companies (processors responsible for our ICT infrastructure and other service providers in the context of our legal activities) that process your personal data on our behalf, we conclude a data processing agreement to ensure the same level of security and confidentiality of your personal data.
Security
We take the protection of your personal data seriously and take appropriate measures to prevent misuse, loss, unauthorised access, unwanted disclosure and unauthorised alteration. If you feel that your personal data is nevertheless not properly secured, or if there are indications of misuse, please contact us.
Cookies
Cookies are small text files that may be stored on your computer when you visit websites. The cookie policy forms part of this privacy policy.
What are your rights and how can you exercise them?
If you have a complaint, question or problem regarding the way we use your personal data, please contact us.
Tender Law bv
Koloniënstraat 18-24
1000 Brussels
privacy@tenderlaw.be
If you contact us to exercise your rights, we will respond within 1 month. In exceptional cases this may take longer (up to a maximum of 3 months in total), but in that event we will let you know within 1 month why this is the case. Whether or not you are able to exercise your rights depends on the processing and the legal basis for it.
Please make sure it is always clear which right you wish to exercise and how (e.g. by e-mail, by post, orally, etc.) you wish to receive the information. Please note that in certain cases we will need more information. We want to be sure we are helping the right person.
Right of access
You have the right to ask us about the personal data we hold about you. We can provide you with a free copy, but not for all documents. This is because we also want to respect the rights and freedoms of others.
Right to rectification
Do you think your data is inaccurate or out of date? You have the right to ask us to correct it.
Right to object
You have the right to ask us to stop processing your personal data.
Right to restriction of processing
You can ask us to restrict the processing of your personal data, for example while we verify the accuracy of your personal data.
Right to erasure (“right to be forgotten”)
You have the right to ask us to delete your personal data. If we are legally required to retain certain personal data, we cannot comply with this request.
Right to withdraw your consent
Where the processing of personal data is based on your consent, you can withdraw that consent.
Right to data portability
You have the right to request certain personal data in an electronic format. This allows you to easily use it yourself or pass it on to others.
Right to object to automated decision-making
You have the right not to be subject to a decision based solely on automated processing.
Right to lodge a complaint with the supervisory authority
You have the right to lodge a complaint with the supervisory authority, which is the Data Protection Authority. You can reach it by e-mail at the following address: contact@apd-gba.be and consult its website at https://www.gegevensbeschermingsautoriteit.be/.
More information about these rights
You can find more information about these rights at https://www.gegevensbeschermingsautoriteit.be/burger/privacy/wat-zijn-mijn-rechten.
This privacy policy was last updated on 25 July 2022.